Friday, February 10, 2012

Public Westlaw Printers: How to Save & Print Documents


All Westminster Law Library (WLL) patrons, including SCOL alumni, area attorneys, DU main campus students, and public patrons, have free access to the two Westlaw Public Access Computers (PAC) currently located on Level 3 of the WLL, on the far south end.  While the databases are much more limited than the law student’s password protected Westlaw, you can research all state and federal cases and statutes, plus some Colorado practice materials.  Simply double click on the Westlaw icon on the desktop to open the program, scroll down to accept the terms of use, and choose the Westlaw databases that you wish to search.  

You will need to purchase a print/copy card at the Level 2 Circulation Desk if you want to print any research results on the LawDuplex4x50 printer.  You cannot email your research results; use the LexisNexis Academic database from the WLL homepage for that option.  

Research results can be printed or saved in one of two ways to a flash drive.  The first is as an html document and the second is as an Adobe PDF file that you have created in the same way as if to print.  For html open your case/statute and click anywhere on the document.  To print an html document click on the print icon in the upper right corner (not red), then choose html (not PDF) and click print.  In order to save as an html document, click on the print icon and then select html (not PDF).  Put your flash drive in and go to the drop down menu “File” , “Save page as” , click on “Save in” E (or whatever drive your flash drive is showing up as) ,“Save as Type” , “Web Page Complete”, then name your document and save.  

To create an Adobe PDF document to either print or save to a flash drive, click the print icon (without red) at the top right of your document, then on the screen which opens choose PDF (not html) on the dropdown menu.  You can then choose to Keycite (the equivalent of Shepherds in LexisNexis Academic) the direct history to ensure that your case or statute is still good law.  To find additional sources which cite your authority, choose Keycite citing references for a list of cases which also tell you the Westlaw topic and key number for the headnote in which you are interested for your research.  Select full text or other request and then ok.  Your ability to either print or save occurs at this point.  

Your document appears in PDF format on the next screen.  In order to print, click the print icon in the top left corner, and a narrow window should appear for you to enter your name or initials to identify your print jobs on the printer itself.  Click print on the next menu and your document is sent and held by the printer on any level for two hours.  You do not get charged for sending the document to the printer, only if you print your document before it disappears.

In order to save the document to your flash drive, put your flash drive in and go to the drop down menu “File”, “Save page as” , click on “Save in” E (or whatever drive your flash drive is showing up as) , “Save as Type”,  “PDF” (or Word, etc.), then name your document and save.   

Printing and saving your search results can be frustrating because of glitches in the popup blockers.  If you go through the entire process to print your document as a PDF, but do not see a narrow window across the screen where you can enter your name to identify the print job, it is a popup blocker problem.  At the top of the page select the drop down menu “Tools”, “Options” and then “Content”.  This window will provide a method to make exceptions to the popup blocker.  Make sure “Block popup windows” is checked.  Check to see whether both the addresses print.westlaw.com and web2.westlaw.com appear in the bottom half of the screen.  If they are not there, type in one of them in "Address of Website" and click allow, which will move it to the lower half of the screen.  Repeat for the other address if missing, and click ok.  Retry your print job.

Written By Catharine Cott, Reference Librarian